Establishing guidelines...control records...

Establishing guidelines…separate control records…

The need to create separate finding aids due to the absence of control records produced by the original creators of records can result in greater intellectual and physical control of the archive’s holdings, as well as better access to records for the administrators of the parent institution. Finding aids created by staff members responsible for supervising archives can also serve a role in the provision of services to researchers from outside parent institutions, provide another avenue for educational archives and parent institutions to gain greater public recognition, and help to develop positive and productive relationships with others, at both at institutional and a personal level.

Establishing guidelines...visual representations...

The importance of preserving complex visual formats…

Staff responsible for the appraisal of records for permanent or long-term preservation in educational archives must be sensitive to the range of complex record formats. Visual representations in the form of architectural plans, paintings, prints and photographs can be difficult to handle and preserve, but they provide unique records of the physical development of the educational institution, as well as the teaching and learning techniques used during the life of the institution. Visual representations can provide vivid records of physical areas used by staff and students.